Acorn People Services
Privacy Policy
Last updated: July 7th, 2026
Acorn People Services (“we”, “our”, “us”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your information when you engage with our services or visit our website.
By using our services, you agree to the collection and use of information in accordance with this Privacy Policy.
1. Who We Are
Acorn People Services is the data controller for the personal data we process. You can contact us at siobhan@acornpeopleservices.ie , by phone at +353 85 1458927, or by post at Acorn People Services, 17 Tudor Heights, Ashbourne, Co. Meath A84 XY95.
2. What Personal Data We Collect
We may collect the following information:
- Contact details (name, email address, phone number)
- Business information (company name, role, HR queries)
- Service‑related information (documents, case details, CVs, interview notes)
- Website data (IP address, browser type, cookies, analytics)
- Communication records (emails, messages, enquiries)
Special category personal data:
In some HR consultancy, workplace investigation, disciplinary, coaching, recruitment, or related services, we may receive information that includes special category personal data, such as health information, trade union membership, equality-related information, or other sensitive information relevant to the matter. Where we process special category personal data, we do so only where a lawful basis under GDPR applies and where an additional condition for processing special category data is met, such as where processing is necessary for employment, social protection, legal claims, substantial public interest, or where explicit consent has been obtained, as applicable.
3. How We Use Your Data
We process your personal data for the purposes listed below, relying on one or more lawful bases depending on the service, enquiry, or legal obligation involved.
- Provide HR consultancy and support services
- Respond to enquiries and manage client relationships
- Deliver CV review and interview preparation services
- Maintain internal records and service notes
- Improve our website and user experience
- Comply with legal or regulatory obligations (e.g., GDPR, employment law)
4. Legal Basis for Processing
We process personal data under the following lawful basis:
- Contract – to deliver services you request
- Consent – where you opt in to communications or provide optional information
- Legal obligation – where required by law
- Legitimate interests – to operate, improve, and protect our business, manage client relationships, maintain appropriate records, respond to enquiries, protect the security of our systems, and establish, exercise, or defend legal claims, where those interests are not overridden by your rights and freedoms.
5. How We Store and Protect Your Data
We use secure systems, encrypted storage, and restricted access to protect your information. We retain personal data only for as long as necessary for the purposes for which it was collected, including service delivery, legal compliance, dispute resolution, professional record-keeping, and legitimate business purposes. Retention periods may vary depending on the type of service, the nature of the information, and applicable legal or professional requirements.
Where required by data protection law, we will notify the Data Protection Commission and affected individuals of a personal data breach.
6. Sharing Your Data
We do not sell your data. We may share information with:
- Professional partners assisting with service delivery
- Legal or regulatory bodies where required
- IT or software providers who support our systems and who process personal data only under appropriate contractual, confidentiality, and data protection obligations
All third parties are bound by confidentiality and data protection obligations.
7. Your Rights
Under data protection law, you have the right to:
- Access your personal data
- Request correction or deletion
- Restrict or object to processing
- Request data portability
- Withdraw consent at any time
- Lodge a complaint with the Data Protection Commission (Ireland)
We will respond to valid data protection rights requests within the timeframes required by data protection law. We may need to verify your identity before processing a request.
8. Cookies & Website Tracking
Our website may use cookies and analytics tools to improve functionality and understand visitor behaviour. Non-essential cookies or similar tracking technologies will only be used where required consent has been obtained. You can manage cookie preferences through our cookie controls, where available, or through your browser settings.
Automated decision-making: We do not use your personal data for automated decision-making that produces legal or similarly significant effects.
9. Policy Revisions
We may review and update this Privacy Policy from time to time to reflect changes in our services, legal requirements, regulatory guidance, or how we process personal data. The “Last updated” date at the top of this policy will indicate when the latest revisions were made.
10. Contact Us
If you have questions about this Privacy Policy or wish to exercise your rights, please contact us by e-mail, phone, or post using the details below.
By e-mail: siobhan@acornpeopleservices.ie
By phone: +353 85 1458927
By mail: Acorn People Services, 17 Tudor Heights, Ashbourne, Co. Meath A84 XY95